What Contacts See When They Login to Otuvy QM

Video Transcript

Welcome to Otuvy QM guide to the view your Contacts have when they log in. This view is dependent on the user permissions you give your contacts. For our purposes today we have given this contact all permissions. 

The view contacts have is split into these different tabs at the top. The first section called Messages is equivalent to the work order tab for the Service Provider. Here, they can see messages from inspections that have been performed or work orders the service provider has placed. The Contact can also create a new work order by selecting New Message or reply to a message by selecting the message, hovering over Actions and selecting Reply.

The Service Locations tab allows the contact the ability to see the locations they are over. When we click on a location, we can see any pertinent information about the location. They can also view past inspections under the Inspections section and any job schedules in the Scheduling section. They can view any Surveys completed, as well as any work orders for that location.

The Surveys tab allows the Contact to fill out any Client Survey’s you give to them and their locations through Custom Question Templates. They simply choose the location they want and select the survey available. These completed surveys will appear on the Service Location record and can generate work orders.

The Service Provider tab has your company information for the contact to reach out to the Service Provider.

The Reports tab allows the contact to run reports. Some of these reports are covered in the Report and Business Intelligence section of the Knowledge Base.

Finally, the My Info tab allows the contact to see their personal information, and they can change things like their username and password by clicking Edit next to User Information.
Thank you for joining us on the journey through what contacts see when they log into the software. Feel free to create a contact record of your own as all contacts are free and this may help familiarize you with the process your contacts will go through.

---

Contact View Default

When giving a Contact permissions, the first module they have permission to access will be their default view. Contacts who are given permission to access messages, locations, and surveys will have the New Messages screen as their default when they log in. Other contacts who only have permission to access surveys will have the Survey selection screen as their default when they log in. The default screen can be changed in their permissions page. Selecting the dot next to the module header will make that tab the default.

Module Permissions and position within the Org. Chart affect what a contact sees when they log in. Permissions control what they can do while Position controls which locations they can see.

• Related Articles

• Employee and Contact Login Help

  Video Transcript: If you ever have employees or contacts experience any issues with logging into CleanTelligent, there are a few steps to fix that issue. First, you must check if the user is active. Start by opening the person’s Employee or Contact ...

• Importing Contacts

  Video Transcript In this video, I will show you how to import contact records into CleanTelligent. This is the Contacts Import spreadsheet. If you do not receive this spreadsheet from a CleanTelligent representative, you can also find it in the ...

• Otuvy QM Overview

  Video Transcript Welcome to CleanTelligent! CleanTelligent can do a lot for your company and understanding how it works is vital. To get started, let’s show you where everything is! Each person’s default view is different, but for most users, when ...

• Giving an Employee or Contact Access to Otuvy QM

  Video Transcript Employees and contacts can be given access to CleanTelligent by activating their User Information. First, they’ll need an active record. See our article about how to create an Employee record or a Contact record before watching this ...

• Setting Up External Emails in Otuvy QM

  Generate Work Orders from Emails in Otuvy QM External emails allow you to connect 3rd party work order systems with Otuvy QM or submit work orders via email. External email setup involves combining several parts of Otuvy QM's system: Creating ...